We may make changes to this Policy from time to time in order to keep it up to date and compliant with legal requirements. Please refer to the "Last Updated" date at the bottom of this page to see when this Policy was last revised. We may also notify you about significant changes by email, using the address you last provided or by posting an alert which will be displayed when you access our systems. This Policy is not intended to override the terms of any contract that you have with us or between buyers and suppliers (or any rights you might have available under applicable data protection laws).
The primary point of contact for all issues arising from this Policy, including requests to exercise data subject rights, is our Data Protection Officer. If you have a complaint or concern about how we use your personal information, please contact us in the first instance and we will attempt to resolve the issue as soon as possible. The Data Protection Officer can be contacted by:
Email at: firstname.lastname@example.org
Alternatively, you may contact our Customer Services Department
Email at: email@example.com
What information will be collected by Achasoda.com?
Account Data: We collect all the information in your account on Achasoda.com, such as your company name, address, contact person, telephone number, fax number, email and etc. This is to enforce the agreement between you and Achasoda.com, to ensure that you are reachable by potential trade partners, or to troubleshoot problems with your account.
If you are a Seller, we will also ask you to provide details about the goods and products that you intend to sell via the Platform and details about your sales/transactions on Achasoda.com
If you are a Buyer, we will also ask you to provide details or preferences about the goods and products that you may be interested in buying via the Platform and any details or preferences relevant to your purchases;
In connection with the facilitation of transactions, purchases and payments over the Platform, you will be asked to provide certain payment information. This might include bank account numbers, billing and delivery information, credit/debit card numbers, expiration dates and security code and tracking information from cheques or money orders to facilitate the sale and purchase as well as the settlement of purchase price of the products or services transacted on or procured through the Platform;
Buying & Payment History such as what sample requests or other orders placed between advertisers and site visitors
Hidden Data: In addition to your account data, we also collect information recorded when you browse and visit on our website, including but not limited to, cookies, IP address, etc. This information is not used to identify you, but for the necessary purpose to avoid being attacked by hackers, and for the purpose of making customized content service to users. Additionally, through processing comprehensive statistical analysis, we are endeavoring to provide you with more and more efficient functionalities to facilitate our service. To visit Achasoda.com, your browser has to be configured to accept cookies.
Other Information: Sometimes we may contract with third parties to offer you products or services which we ourselves do not offer. To fully access and use such services, you may be asked to provide certain information.
How will Achasoda.com use your information?
We use the data to provide you with our products and services, to develop new offerings and to protect Ezone, and our visitors, buyers, suppliers and advertisers as detailed below. In some instances, we will request that you provide data to us directly. If you do not provide the data that we request, or prohibit us from collecting such data, we may not be able to provide the requested products and services.
We use the data for our legitimate business interests, including the following:
verifying your identity and conducting security, KYC (know-your-customer) and anti-money laundering diligence and background checks in order to set up user accounts;
To create personalized product recommendations on behalf of online advertisers to present to online visitors by email or phone.
To market relevant Ezone, online services (e.g., Product/Supplier Alerts) by print DMs, eDMs, telemarketing calls, SMS or other platforms including Facebook, LinkedIn or through third party agencies.
o We may use your personal information to send you direct marketing communications about our products and services or our related services according to your preferences either with your consent or because we have a legitimate interest to do so, including our latest product announcements and upcoming events. This may be in the form of emails, SMS, telephone calls or targeted online advertisement.
o We limit direct marketing to a reasonable proportionate level, and to send you communications which we think will be interesting and relevant to you, based on the information we have about you. You have choices when it comes to how we use your data and we want to ensure you have the information to make the choices that are right for you.
o If you no longer want to receive marketing-related emails, SMS, or printed materials, you may opt out by following the instructions in any such emails, SMS or printed materials you receive from us.
Create contact lists for surveys and similar market research activities.
To facilitate review of visitor details for qualification purposes by Advertisers who have received Requests for Information or similar from visitors to our Online site, through our Messaging Service and to facilitate communications between parties by email/phone/chat in relation to such requests.
Our Customer Services team may use your personal data when responding to your comments, feedback, inquiries, questions, to give you appropriate support to fulfil your needs and requests
Our Technical Support team may use your personal data to (i) facilitate internal purposes such as auditing, data analysis, and research to improve our products, services and improve your user experience, including providing more relevant customized content to you; (ii) detect, investigate and prevent fraudulent transactions and other illegal activities and protect your rights and property as well as ours.
Use the data for purposes associated with our legal and regulatory obligations.
We will only use your personal data for those purposes set out above and only where we are satisfied that it is necessary and that its use falls under one or more of the following legal grounds, i.e.:
To comply with a relevant legal or regulatory obligation that we are subject to
To fulfill obligations under a contract signed between you and us, or
To support 'legitimate interests' that we have as a business provided it is always carried out in a way that is proportionate and that respects your privacy rights
Or exceptionally for clearly defined and limited cases, where you have freely given consent
What are your and Achasoda.com’s individual responsibilities in regards to privacy protection?
Once receiving your information, we make our best effort to ensure the stability and security on our systems. Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure from hacker attacks. Therefore, Achasoda.com cannot make any warranty on the security of the information you transmit to us, and you do so at your own risk. We will disclose your information in good faith when we believe that it is necessary to:
a. enforce the provisions of Achasoda.com;
b. protect and defend the rights of Achasoda.com, other users, or for public interests;
c. contract with third party parties to provide you with better value and service;
d. conform to national regulations or legal processes.
We are committed to protecting you (and us) from unauthorized access to, or unauthorized alteration, disclosure, destruction of personal information that we hold.
a. We regularly review our information collection, storage and processing practices, including physical, logical and organizational security measures, to guard against unauthorized access to systems and data stores.
b. Our regular reviews include engaging external security consultants to test effectiveness of implemented security measures.
c. We restrict access to personal information to our employees, contractors and agents who need access to the relevant personal information in order for them to process it for us and who are subject to strict contractual confidentiality obligations.
d. We implement strong access control mechanisms, such as two-factor authentication, identity & access management in addition to strong password policies.
e. Where appropriate, we use technical solutions such as encryption, pseudonymization and anonymization to further protect data at rest and in transit.
On your part, we encourage you to use a unique and strong password to protect your account, activate the two-factor authentication (2FA) feature that we provide, limit access to your computer and log out after using our services. In addition, you should make sure your computer is updated with the latest security patches and protected with an anti-malware product at all times.
You as a user are strongly recommended to keep your Member ID and password on Achasoda.com safe and secure. To ensure the safety and security of your company and personal information do not divulge your password to others. If you feel that your Member ID or password is for any reason at risk, please contact us immediately.
Please note that you are responsible for the personal information that you choose to share, disclose or submit voluntarily while using our website and which can be viewed by members of third-party applications or messengers.
Our website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy notices and that we do not accept any responsibility or liability for these notices. Please check these notices before you submit any personal information to these websites.
How Long Do We Keep Your Personal Data?
In some circumstances we may retain your personal information for longer periods of time, for example, where we are required to do so to meet legal, regulatory, tax or accounting requirements or in the event of any complaint or challenge, or if we reasonably believe there is a possibility of legal action relating to your personal information or dealings. Under normal circumstances this should not exceed 7 years from the date of the last engagement with you.
Who Do We Share Your Personal Data with?
We may share your personal information with third parties, to help manage our business and deliver services as outlined below:
· Other Platform Users where necessary in connection with the facilitation of purchases and communications made between you and the other users.
§ Our business partners (for example, in order for them to provide you with discounts or offers that may interest you);
o Based on information we have collected about you and your viewing habits and analytics about performance of our content, offers and ad, we personalize the content, offers and ads made available to you to make your experience more relevant.
o This constitutes profiling: We segment visitors by applying selection criteria and business rules using software code (and algorithms) to process relevant data semi-automatically to produce personalized content recommendations, e.g., recommended products which appear in marketing emails or online when you visit our sites. If you wish to opt-out of receiving personalized content, please contact the Customer Services Team or DPO.
§ credit risk assessment providers to conduct risk assessment on Sellers to determine whether a Seller can be permitted to make a fund withdrawal;
§ logistics partners for providing delivery services for Buyers, including return and exchange of products, and warehousing services for Sellers;
§ custom agents for customs clearances purposes;
§ cloud computing service providers to provide cloud storage services;
§ customer service providers to provide after-sale services;
§ risk control service providers to assess the security of users’ accounts and transaction risks; and
§ third party rating / reviewing service providers to carry out reviews of our services with customers if you choose to participate in reviewing or rating Achasoda.com products and/or services;
§ to our professional advisers, law enforcement agencies, insurers, government and regulatory and other organizations where we believe it is necessary to comply with applicable laws or to exercise, establish or defend our legal rights or protect your vital interests or those of any other person, we may also disclose and transfer your personal information or as otherwise required or permitted by applicable laws.
§ to any other person with your consent to the disclosure.
We may provide aggregated or anonymized data to third parties, but when we do so, the information we share is in a de-identified format that does not personally identify you.
What Rights do you Have?
You have a number of rights in relation to your personal information. Specifically, you have the right to request:
Access to Your Data - You can ask us to:
Confirm whether we are processing your personal information
Give you a copy of that data
Provide you with other information about your personal information, such as what data we have, what we use it for, who we disclose it to, whether we transfer it abroad and how we protect it, how long we keep it for, what rights you have, how you can make a complaint, where we got your data from and whether we have carried out automated decision making or profiling, to the extent that information has not already been provided to you in this notice.
You can ask us to rectify inaccurate personal information in our files. We may seek to verify the accuracy of the data before rectifying it.
Erasure (Right to be Forgotten) - You can ask us to erase your personal information, but only where:
§ It is no longer needed for the purposes for which it was collected; or
§ You have withdrawn your consent (where the data processing was based on consent); or
§ It follows a successful right to object; or
§ It has been processed unlawfully; or
§ It is necessary to comply with a legal obligation.
We are not required to comply with your request to erase your personal information if the processing of your personal information is necessary:
For compliance with a legal obligation; or
For the establishment, exercise or defense of legal claims.
In the context of marketing, please note that we will maintain a suppression list if you have opted out from receiving marketing content to ensure that you do not receive any further communications.
Restriction - You can ask us to restrict (i.e. keep but not use) your personal information, but only where:
Its accuracy is contested, to allow us to verify its accuracy; or
The processing is unlawful, but you do not want it erased; or
It is no longer needed for the purposes for which it was collected, but we still need it to establish, exercise or defend legal claims; or
You have exercised the right to object, and verification of overriding grounds is pending.
We can continue to use your personal information following a request for restriction, where:
We have your consent; or
To establish, exercise or defend legal claims; or
To protect the rights of another natural or legal person.
You can object to any processing of your personal information which has our 'legitimate interests' as its legal basis, if you believe your fundamental rights and freedoms outweigh our Legitimate Interests. Once you have objected, we have an opportunity to demonstrate that we have compelling legitimate interests which override your rights, however, this does not apply as far as the objections refers to the use of personal information for direct marketing purposes.
You can ask us to provide your personal information to you in a structured, commonly used, machine-readable format, or you can ask to have it 'ported' directly to another Data Controller, but in each case only where:
The processing is based on your consent or the performance of a contract with you; and
The processing is carried out by automated means.
Information about any automated processing e.g. segmentation or profiling using your data. You can ask not to be subject to such processing.
· Information about International Transfers.
You can request details about international transfers of your data
To exercise your rights, you can contact us as set out above. Please note the following if you do wish to exercise these rights:
Identity - We take the confidentiality of all records containing personal information seriously and reserve the right to ask you for proof of your identity if you make a request.
Fees - We will not ask for a fee to exercise any of your rights in relation to your personal information, unless your request for access to information is unfounded, repetitive or excessive, in which case we will charge a reasonable amount in the circumstances.
Timescales - We aim to respond to any valid requests within one month unless it is particularly complicated or you have made several requests, in which case we aim to respond within three months. We will let you know if we are going to take longer than one month. We might ask you if you can help by telling us what exactly you want to receive or are concerned about. This will help us to action your request more quickly.
Exemptions - Local laws, including in the EU member states, provide for additional exemptions, in particular to the right of access, whereby personal information can be withheld from you in certain circumstances, for example where it is subject to legal privilege.
We are not responsible for the privacy protection methods of other websites who are linked to Achasoda.com